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October 2nd, 2017

AgendaMinutes

Student Fee Advisory Committee

Meeting Minutes Monday, October 2, 2017

1:00 - 2:30 PM

Amah Mutsun Conference Room

Members present: Suini Torres, Mario Gonzalez, Aaron Manzano, Alice Malmberg, Gina Tu, John Steele, Lisa Bishop, Sabina Wildman, Alan Christy, Bryna Haugen, Kiryl Karpiuk, Amanda Kazden, Regina Gomez, Ashley John

  1. Introduction, Approval of Agenda, Minutes, Announcements

a. Introductions & Icebreaker

SFAC members introduced themselves and answered the following questions:

  • Name

  • Year/affiliation with SFAC

  • Pronouns

  • College affiliation/position on campus

1 Sweet & salty thing that happened this summer

b. Approval of Agenda

  • Gina motions to approve the agenda. Aaron seconds.

11 yes; 0 opposed; 0 abstentions.

c. Announcements

  • Alice passed out flyers advertising I Love UCSC Week taking place the week of October

16-20th, put on by the SUA Office of Internal Affairs.

  • CSF is happening this weekend in Merced. Amanda, Kiryl, Alice, and Suini are

attending. Suini will send out the agenda and ask for questions from the members this week. Alice will be attending CSF, as she been working with the CSF Chair on funding commencement.

The Quarry Amphitheater will be opening on Saturday, October 14th. SFAC members will receive a ticket. More details to come next week; Lucy can answer any questions.

  • Alice and Suini will be speaking at the Quarry Amphitheater Campus Celebration on

October 19th from 12:00 - 1:00 pm. Members are encouraged to attend.

  • Suini shares that the author of a proposal from last year, the Society of Asian Scientists & Engineers, contacted her in regards to their funding call request. Over the summer, they requested to change the way in the funds allocated would be used.

  • Aaron proposes that the author come to an SFAC meeting to let the group know

of their request, in lieu of an application.

  • Sabina asks about the process for this type of requests usually is; is there a

protocol? What has been the practice in the past?

Lisa clarifies that this request is not a new proposal, rather an amendment to what was already submitted and approved by the committee.

  • Gina shares her concerns on making exceptions for this group, on the basis that it will set a precedent that the SFAC funding proposal process does not follow the regular timeline that other proposals follow. Bryna agrees.

  • Kiryl asks what the new intention of the funds is, and notes that the conference is happening this upcoming weeks. Per emails with the author of the proposal,

Mario confirms that the author will not have enough time to receive the funding for the new intention.

  • Outcome: Suini will respond to the author letting her know that the committee

will not be able to fund her request.

  1. Community Agreements

a. Suini asks the group if any committee members have any community agreement ideas for the upcoming school year. Some suggestions for community agreements include:

Take space, make space

  • Challenge the idea, not the person

  • Make sure new committee members’ questions & different levels of knowledge

Treat each other with mutual respect

on student fees are respected and acknowledged

Suini asks people to see in their spaces what community agreements are in place that are successful. Next week, the committee will finalize the community agreements.

  1. Role of SFAC and Reflections

a. The committee members went around and shared their thoughts, highlights, and what they appreciated of SFAC in the last school year:

Learned more about student fees & developed a deeper understanding of the university

  • SFAC is a safe space & ideas are welcomed; going through the proposal

process was difficult but fun

The consultation that committee members engage with their constituents & how they bring that to the space is representative of student voices that are not at the table

The way that members discuss & challenge ideas

The committee members are very welcoming; a new idea for this year is to change the way the grading process is

Excited to see what SFAC looks like from the beginning to the end of the year

  • SFAC is a welcoming space

  • Seeing students engaged in the process of funding

  • Having thoughtful discussions with each other

  • A new idea for this year is to invite different resources to SFAC to hear about how they’re using student fees. This is also a way to hold administrators accountable & can help SFAC understand what their practices are

Enjoyed having divided conversations

Enjoyed being a part of an inclusive space

Excited to be a part of the committee & meet students through a different lense

  1. Committee Operations
  • Suini shared information on the current SFAC website and invites committee members

to review it. The goal is to update the current site & add updated photos. A group photo will be taken during the next meeting.

  • Suini recommends adding personal member photos next to their names and contact

information.

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The office hours sign-up sheet went around for members to provide their fall office hours. Sabina recommends changing the way that office hours are structured to have more people participate. Ashley recommends partnering with college senates to advertise the purpose of SFAC.

  • Suini introduces and explains the differences between the internal and external

subcommittees. The committee at large broke up and discussed plans, concerns, and suggestions for both internal & external subcommittees.

Internal Subcommittee Meeting Time: Mondays from 12:30 PM - 1:00 PM in the SUA Office

Membership: Alice, Gina, Aaron, Amanda, Kiryl, Bryna, Alan

External Subcommittee Meeting Time: Tuesdays from 2:00 PM - 2:30 PM

Membership: Regina, Ashley, Sabina

Brainstorm Ideas for Internal & External Subcommittees

Internal

External

  • Are office hours useful? Why would someone go? Could they better be used for outreach time?

  • More outreach rather than waiting for

folks to participate

  • Monthly events/tabling

  • Authors will need to participate in

consultation during office hours with a member of the committee before submitting a proposal

  • Outreaching for funding requests;

sending an email from SFAC to SOAR orgs

asking student groups if they want more education on what SFAC is and how they can apply for funding

  • Outreach to students outside of

student government

  • Mini town-halls for larger townhalls

from smaller spaces

  • Have SFAC be present at welcome

week activities at the beginning of the year

  1. Adjournment

Ashley motions to adjourn; Gina seconds. All in favor. Meeting adjourned at 2:26 PM.