October 9th, 2017
Student Fee Advisory Committee
Meeting Minutes
October 9, 2017
Present: Suini Torres, Amanda Kazden, Ashley John, Alice Malmberg, Gina Tu, Lucy Rojas, Cathy Thomas, Alan Christy, Sabina Wildman, Kiryl Karpiuk, Regina Gomez
- Meeting convened at 1:08 pm
a. Check in question: what are you looking forward to this year?
b. Approval of Agenda: Sabina moves to add an announcement to the agenda for the Student
Labor Conference. Gina seconds the motion. Sabina motions to add an announcement item for the External Committee. The motion is seconded.
i. Gina motions to approve the agenda. Kiryl seconds the motion. No objections.
c. Approval of Minutes: June 2, 2017 and October 2, 2017
i. Gina moves to approve the October 2nd minutes. Sabina seconds the motion. There are
no objections. Motion carries.
ii. Kiryl motions to approve the June 2nd minutes. Gina seconds the motion. No
objections. Motion carries
d. Announcements:
i. Quarry Amphitheater Grand Opening Concert is this Saturday. Please contact Lucy if
you would like a ticket.
ii. Quarry Amphitheater Campus Celebration: October 19th. This event is open to the
public and no ticket required. 12-1pm.
iii.Student Labor Conference
iv. Alice shares announcements related to her VPI role with SUA
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Alice is holding office hours in Quarry, Wednesday 12-1pm
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SCOC is taking applications. Kresge SFAC rep is open, along with other
opportunities.
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Next Tuesday, is the commencement working group meeting at McHenry. This group is working on developing financial solutions for graduation that does not include student fees.
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Alice is having an open house next week on Monday at her office
v. External Committee Announcement
- Council on Student Fees Report Back
a. Amanda shares that the campaigns for this year include: referendum, best practices to learn
about how each SFAC is structured.
b. Presentation by Vice Chancellor Charles Nies. Merced is doing a P3 project which is doubling the size of the campus. Merced estimates they have done 6,000 hours of consultation with stake holders. Alice explains that our campus has been trying but has only had one focus group; she has written to Sue Matthews and Sarah Latham about this.
c. Commencement Resolution: Alice says that her proposal on commencement funding passed at
CSF. She has shared a copy in the Shared drive.
i. Sabina adds that she would like to see a similar commencement resolution be passed
for the ethic year end ceremonies.
ii. Alice will work to pass a similar resolution specific to UCSC through SUA.
d. CSF is proposing updated by-laws. Suini shared with everyone in the Google folder. Suini asks
everyone to review and we will vote on this next week.
- Finalize Community Agreements
a. Sabina adds that she would like to incorporate an “ouch” sort of symbol or process to
acknowledge when someone’s comment is hurtful or violent. Suini mentions that SUA uses Robert’s Rules of Order and the example of calling for “personal privilege”; this does not require going on the stack. There is also something called “point of information” that you can use, for example, if something incorrect is said and then moves the path of conversation. Suini gives an example from her sorority where they use a specific physical gesture to get the attention of the chair. Suini suggests that we adopt this process.
b. Gina motions to approve community agreements with the addition of item 3.a. Kiryl seconds
the motion. No objections. Motion carries.
- External Sub-Committee
a. Sabina explains that she, Ashley and Regina met last week. They discussed doing outreach to SOMeCA orgs and offering to come to do educational outreach about SFAC and to answer questions about the funding process. Ashley adds that this would be an opportunity to discuss any other student issues that students may be experiencing, especially if student groups may not be already plugged into student governments. Sabina will share the verbiage for the message and asks everyone to give feedback.
b. Discussion on how we can communicate with students about past funding cycles.
c. Alice suggests adding in information on other funding resources that are available for student programs. Cathy suggests that we do some work on this to create clearinghouse for all grants/scholarships/funding awards, etc. For example, the Koret Foundation scholarship.
d. Discussion on importance of learning more about funding .
- Funding Proposal Process for 2017-2018
a. CPEVC Funding Letter
i. Lucy reviews the letter from CPEVC which transitions alignment of SFAC from CPEVC to
Student Success.
ii. Sabina suggests inviting CPEVC Tromp to a future meeting so the committee can meet
her and get to know her.
b. Review of SSF and M7 – please refer to definitions in the SFAC Orientation Manual.
c. Review of funding allocations from last year
d. Review of funding request form
e. Suini asks everyone to review the materials and be ready to discuss next week.
- Adjournment
a. Kiryl motions to adjourn. Amanda seconds the motion. Motion carries.