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January 14th, 2019

AgendaMinutes

Student Fee Advisory Committee Meeting Minutes January 14, 2019

Meeting starts at 2:30

Attendance: Cowell, Stevenson, Crown, Merrill, C9, C10, Oakes, RCC, Planning and Budget, Staff Advisory Board, Grad Student (Katie)

Motion Regina to approve agenda Second Vignesh

Motion by Vignesh to approve minutes Second by Lydia

CSF

  • Ashley: Winter meeting is Jan 27-28 at USF and UCOP

  • Ashley: We’re hosting Spring

  • Ashley: Who’s interested?

Lydia, Vignesh, Vankatesh, Veronica, Chase, Ashley

Announcements

Lisa: We need to work on summer fees

  • Adam: We were going to postpone until after grading
  • Ashley: Let’s talk about it at the end of today’s agenda

Lisa: We need it by end of January

Motion to add summer fees to the agenda at the end by Lydia Second by Vignesh

  • Adam: They’re hiring an SUA treasurer

Funding Call

  • Ashley: 74 applications 3.4 Million asked
  • Ashley: Over the next few weeks, we’ll rank each app, then average our scores
  • Ashley: Last week we did two week adjourn for 50 proposals. How many weeks, either

two or three?

  • Vankatesh: How much funding is available?
  • Ashley: about 1 million
  • Regina: I like the two week idea
  • Adam: I agree with two weeks
  • Ashley: We’ll take off the next two meetings
  • Ashley: Everyone has their own tabs, don’t look at others to make sure your stating your

opinion and not someone else’s

- Veronica: Is there a way to know if we funded someone last year?

  • Ashley: Yes, but it doesn’t mean it’s the same proposal. We also had a lot less funds
  • Veronica: Will we actually fund any of the large one that like one was 150k?
  • Ashley: We might, or we might partially fund it

Late Proposal

  • Ashley: We had one proposal that was late. What do we do? We could not review it at

all, we could talk about it last, no penalty or other ideas

  • Regina: There was a situation where there was a miscommunication which might have

led to them doing it last year, no miscommunication this year

  • Vignesh: Are we doing it on a rolling basis?
  • Ashley: No
  • Vignesh: so how would discussing it last help?
  • Ashley: Its rolling based off the order we decide from our rankings
  • Vankatesh: I suggest normal
  • Regina: I think to put it at the bottom
  • Chase: Treat it as normal
  • Vankatesh: First priority and second priority could be an issue if we need to go back
  • Ashley: It’s just how we want to talk about it, not priority necessarily
  • Adam: I think we should have a repercussion for submitting it late
  • Chase: Remember, we’re serving student. 2 hours late isn’t that big of a deal
  • Vankatesh: I don’t think 2 hours late shows they
  • Adam: 73 others could do it on time and people requested 3 times the amount that we

have. We should prioritize those who did the process correctly

  • Vignesh: We have a lot of funding sources
  • Derek: We don’t know why they’re late, I’m fine reviewing it or even last
  • Vignesh: Motion to have the late proposal reviewed as last priority
  • Regina: Second
  • Adam: Object
  • Adam: I don’t see how putting it last does anything and I think since we’re dealing with 1

mil, we should be taking this seriously

  • Ashley: Last year, others were ranked pretty high so it was a lot of work to go back and

reallocate

  • Regina: Being prioritize last means you don’t get as much
  • Adam: If they’re so far down that we don’t want to reallocate then why read the extra

app?

  • Vankatesh: No point putitng it last if they wont get what they need, treat as normal app
  • Vignesh: I don’t think it should be considered as a normal app, I think what I proposed

works

  • Vankatesh: We’re doing it for students, if its something we really like then its not fair to

hurt the entire project based off the authors submitting a little late

  • Regina: Of course we want students to do well, but deadlines are there for a reason
  • Vignesh: I think this brings both sides. It punishes them but it keeps them in the running

- Vote:

  • Motion Passes

Yes: 6 No: 2, Abstain: 1

Lisa: Difference if they put the wrong name or if they said they met and they didn’t

  • Ashley: Some gave false info, what do we do?
  • Adam: To expand, one said they met with me when they did not.
  • Vankatesh: What’s the role of the meeting?
  • Ashley: It helps us make sure you’re eligible, on right track, etc.
  • Adam: I think we just look over and follow up
  • Vignesh: It’s more about intent, more detrimental to them if they didn’t get it checked
  • Vankatesh: I agree with Vignesh

Lisa: It’s also for our benefit to make sure its clear. Its also a requirement. If they didn’t and they just lied about it then it shouldn’t be considered

  • Vankatesh: I agree with Chase. Because we said it was mandatory it should be

considered the same.

  • Adam: I would say that they shouldn’t get any funding if they blatently lied about a part of

the app

  • Ashley: Lets review the list and see how many/which ones are wrong

  • Veronica: I think this and the previous one should be considered equally

  • Ashley: We should figure out what the mistake is

  • Katie: If its a mistake, that makes sense but if they obviously didn’t meet with someone, then that’s much more severe. If they went against the procedure then they shouldn’t qualify

  • Vankatesh: All mistakes should be considered equally

  • Ashley: Lets go through the proposals later and we’ll search for errors then

Summer Fees

  • Ashley: Every year Lisa asks us to review summer fees. Last time we talked about it, we

were concerned about TAPS.

  • Ashley: For now, I think we should leave the fees the same and work on this for summer

2020 in the spring

Lisa: It all goes in the same pot

  • Veronica: Do we know how much their service is cut down?
  • Vankatesh: If we change it when would it go in affect?
  • Ashley: If we decide today, for summer 2019. If we do spring, summer 2020
  • Motion to keep TAPS the same for 2019 but talk to TAPS in spring
  • Second by Vankatesh
  • No Objections
  • Ashley: I will talk to TAPS about spring

Lisa: I think they should come in Spring

End of Meeting Announcements

​

- Ashley: For the next two mondays we will have no meeting. During that time, please rate

each of the 74 proposals and earmark how much you think we should give them

  • Adam: Update office hours by the end of the week

Lisa: We will need to approve again later.

Lydia: motion to adjourn Vankatesh: Second