March 4th, 2019
Student Fee Advisory Committee Meeting Minutes March 4, 2019 Present: Ashley John, Adam Selcov, Regina Gomez, Chase Hayes, Lydia Jenkins-Sleczkowski, Lisa Bishop, Sue Carter, Juliana Nzongo, Katie Hellier, Lucy Rojas
Approval of Agenda and Minutes, Announcements
a. Ashley explains that last week’s meeting minutes were quite streamlined, so please add any content that may be missing. Ashley and Adam did an initial read through and added in content.
b. Adam motions to approve agenda. Second by Lydia. No objections. c. d. Announcements
Lydia motions to approve the minutes. Second by Adam. No objections.
i. The weekend meeting will be Sunday, March 10
from 10:00 – 1:00 pm.
th
Agenda for Sunday will be focused on funding proposal review.
ii. Spring Quarter: Ashley will send a “when is good” poll for spring quarter
meeting. Please respond by March 22
nd .
iii. Adam shares that Veronica reports SCOC has appointed a rep.
- Campus Based Fees
a. Venkatesh and Veronica are drafting a statement for us to review regarding TAPS. b. There are some questions for Lucy on the Student Success Hub Facility Fee. c. College Government Fee Increase
i. Ashley confirms that she forwarded the questions that we had for this group.
d. We will continue discussion at Sunday’s meeting.
- Funding Proposal Review
a. SFAC heard from OPERS Director and the Experiential Learning Program (ELP) proposal
request has been withdrawn.
b. Ashley suggests that we consider a different approach to the review and discussion; we may want to consider starting at the top of the list. It seems that most of the proposals we’ve discussed at the last few meetings have been designated for further discussion. Lydia agrees. Adam agrees. Ashley asks if there are any objections to proceeding in this way? There are no objections.
c. #54 – Improving Student Food Access and Success: A Student Run and Focused Café
Model. Requested amount: $
195,000
i. Regina mentions that there was discussion in her college space regarding
whether to fund this and there are questions about the funding for the space.
ii. Adam mentions that there were also discussion in his space about the
management of the funds.
iii. Ashley says she was also approached by someone in her space. Ashley reminds the group that SFAC is a reimbursement model so we would only give funds that are spent.
iv. Lydia says that questions have been raised about how funds are used in her
space, vis a vis, the space being at Cowell College.
v. Chase says that there are concerns about the stipends being paid to students,
whereas the SUA pantry is run by volunteers.
vi. Adam says he is in favor of the proposal. Adam motions to fund $75,000.
There is no second. Motion fails. Chase adds that in looking at the budget, he is leaning toward funding the food and the student labor.
1. Ashley says that if we funded the programming (food) and the student labor it would $77,070. Lydia suggests adding $390 for the supplies. 2. Adam motions $77,460 to pay for programming, supplies and half of
d. #61 Basic Needs Proposal, Requested amount: $
student employment costs. Regina seconds the motion. No objections. 192,200
i. Question about the basic needs coordinator position having and end date. ii. Question about this program and #54 – they are different programs. iii. Adam motions for $100,000 for the student emergency fund. We could
encourage Slug Support to come back next year to ask for the Basic Needs Coordinator next year since they have funding for the position through June 2020. Chase seconds the motion. Katie objects; she expresses that it could be difficult to find someone to fill a role for a year. Sue says that she is not concerned with a position with one-year of funding. Katie asks the staff members in the room about their. Lucy responds that there are two perspectives; yes, it’s common to have positions on one-time funds, and it can be challenging as a supervisor to maintain morale, etc. when an employee knows their position has an end date that needs to be managed and planned for. Chase says that he would like to stay focused on helping students in the most direct way. Following discussion, Katie removes her objection. Result of Vote: 9-0-0. Earmark $100,000 for Slug Support Student Hardship Fund.
e. #14 Disability Inclusive and Welcoming Environment. Requested amount: $48,370
i. Katie asks for clarification on aspects of the proposal that are one-time. ii. Katie asks whether any data was submitted reflecting the success of the events. iii. The groups discusses the discussion from last week regarding DRC asking to
amend last year’s allocation, because they were not able to produce events. iv. Lucy to consult with OP on the interpretation of policy of SSF – cannot be used for DRC administration – does it seem reasonable that an adviser or someone working on student programs be included in the restriction?
v. Katie shares that she was in a meeting earlier and heard directly from a student
who is impacted by DRC services.
vi. Lydia says that this proposal will help at risk students. vii. Katie motions to fully fund the DRC proposal. No second. Motion fails. viii. Lydia asks how the committee feels about the technology aspects of the
proposal? Adam is more in favor of the funding for exam workstations and computers, whereas the top section seems more administrative (employee laptops and monitors). Adam would be supportive of funding the second section.
ix. Lydia motions to fund event programming, interns, and the second wave of
technology: $38,210. Chase objects. Chase would like to further discuss the smart boards. Lucy and Lisa will get more information.
x. Event programming, students, some aspects of discussion, should be funded. xi. Table for further discussion
f.
#51 Resource Centers Year End Ceremonies. Request amount: $48,000
i. Request is for two years of funding. ii. Adam asks for clarification on the permanent funds that are assigned to this
activity. The group reviews the budget.
iii. Adam says that within each proposal there are line items. iv. Sue says that our funds should be used for opportunity funds and new projects,
and not necessarily for recurring events like this.
v. Chase asks where groups go for new permanent funds. Lucy responds that the recent EVCs resource call was the first time in about 5-7 years that she’s seen new permanent funds be made available.
vi. Ashley explains that she sees the need for this activity. vii. Adam motions to fund $12,000, half of each portion of the budget for one year.
Sue seconds the motion. No objections.
g. #43: SOMeCA: Student Organization Leadership Series
i. Adam says that he is part of a student org who has to attend these trainings and they are really impacted. Lydia says that the proposal says they would offer 5 additional workshops per year. Adam is not sure if these are the same workshops as the required ones, or if these are different?
ii. Katie says that if the proposal is going to create more workshops that students
need to attend and that are impacted, then she is in support. But if it’s something additional.
iii. Lucy will contact Katherine for more information. iv. Katie motions to table. Regina seconds the motion. No objections.
- Motion to adjourn by Regina. Lydia seconds the motion. No objections.