Fee Transparency Project

Attendees: Ashley John, Ian Gregorio, Lucy Rojas, Chase Hayes, Lydia Jenkins-Sleczkowski, Lisa Bishop, Adam Selcov, Regina Gomez, Venkatesh Nagubandi, Sue Carter, Juliana Nzongo

Approval of Agenda, Minutes, Announcements

a. Adam motions to approve the agenda. Ian seconds the motion. No objections. b. Adam points out there are some misspelled and makes corrections. Thanks Adam. Adam motions to approve minutes. Lydia seconds the motion. No objections. c. Announcements

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Spring quarter schedule: please submit your availability to Ashley by March 22nd CSF meet will be here at UCSC on April 6th and 7th. We will meet at the Health Center Mural Room. Adam announces that SCOC is on Thursday from 3 - 5 pm. They have requested that SFAC attend for tabling.

Funding Review Process

a. Ashley says that we have one proposal that needs to be reviewed earlier, as they are requesting funds before decisions that. We have $16,000 available in our operational budget that is carryforward from previous years. We could allocate from these funds as we have purview, and that wouldn’t need to be approved by Jaye as part of the overall funding call.

#48, $5,000:

Adam shares that the budget shows that they need $4450, so the requested amount is not $5,000. Adam supports funding this. Ian clarifies that the funding would be for this year.
Regina motions to fund $4,450 for this proposal. Adam seconds the motion with clarification that we would issue the funding now. No objections.
Lucy will follow up and issue a funding memo with a copy to Cory Fong, SOAR adviser so the group has immediate notification of the funding award.

b. #14: Disability Inclusive and Welcoming Environment, $48,370

Adam motions to fund $38,219 for programming interns, 19900 technology and event programming cost. Lydia seconds the motion. Regina objects. Regina mentions that last time we had a discussion about whether to fund the Smart Board. To increase accessibility on the campus is very important. She would like to propose $2500 to include funding for the Smart Board. Regina motions as a friendly amendment.

Adam seconds the motion. Final motion is for: $40,710. There are no objections.

c. #54: Lisa clarifies that the funding amount for this proposal is: $77,070. Adam

motions to correct. Regina seconds the motion. No objections.

d. #52: Resource Centers Student Employees, $122,400

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iii. iv.

Adam says that in the section on other fund sources, they mention that SFAC has funded in the past. SFAC has consistently funded this initiative for several years; this year’s amount seems much higher in comparison to other years. Regina says that in the history section, we funded 20 student positions per year for multi-year. This proposal is asking for $60,000 per year, and mentions an offset for minimum wage. The group reviews the budget information provided. Lisa says that last year they asked for $52,000 and we funded $33,000. Adam motions to fund $37,500 which is the first year work study costs. Ian seconds the motion. No objections. Motion passes. EOP Textbook Lending Library Program Expansion, $149,632.94

e. #60:

ii.

Adam shares that in his notes he wrote that he was supportive of covering the costs for the payroll and course materials for one year, $47,000. Chase asks about the book shelves. Lydia says that funding the book shelves is a good idea Regina motions to fund $50,587.14 For the first year expenses. Lydia seconds the motion. No objections.

f. #45:

SOMeCA: Peer-to-Peer Program, $5,305

ii.

iii.

Adam would like to fund for one year at $2,098. They are requesting minimum wage increase for one year. Lydia says that on the Google Sheets budget it looks like the budget amount doesn’t match what is requested. Regina motions to fund earmark $2,098 for one year. Lydia seconds the motion. Venkatesh objects to the motion and states he would like to fully fund the proposal.

Vote on original motion: 4-Yes. 2-No. 1-Abstain.
Motion passes: $2,098 for one-year of funding.

g. #31:

Creation of an Eastside Writing Center to serve students at the four colleges not

served by the Westside Writing Center, $32,632

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iii.

Lydia says that it seems much of the funding that is requested is for salaries and required training for tutors. $18,000 of the request will go to students for wages. Lydia says that she would likely support all of the line items, except the staff costs and would like to review further. Adam mentions there is a cost for a subscription to an online tutoring platform ($700). Chase responds that the system is used to make appointments. Lisa says that the proposal says that they have contributions from the colleges for this work as well. Adam motions to fund the $23,500 which was the minimum requested amount. Regina seconds the motion. No objections.

h. #70:

Maintaining the Queer Momentum: Continued Funding for the Cantú Peer-to-Peer

Education Program

Adam mentions it looks like there are two plans. He is more in favor of plan B. Chase agrees. Regina agrees. Chase clarifies he is supportive of plan b for one year. Chase motions to earmark $35,745. Second by Regina. No objections.

Follow up: we will remove $12,675 from the earmark to coincide with

CUIP costs, as we are unable to pay for CUIP as it offsets tuition costs. New funding amount: $23,070.

Basic Life Support (BLS) and Bleeding Control Classes for All! $204,000

#62: i.

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#19: i.

ii. iii.

Adam shares that when he first read the proposal, he wrote that it’s very unrealistic to get 200 people per quarter and the cost is $17,000 per quarter. Chase explains that the cost for instructors is high. It is $85 per student per quarter for the class. Lydia motions to fund for 200 students total for the entire year, $17,000. Regina asks for clarification on whether this is for one quarter. Adam would like to amend to read up to 200 students. Adam seconds the motion. No objections.

CAPS Peer Educator Program, $16,000

Regina says that this proposal seems very useful to her, CAPS is important resource on campus, and the peer educator position helps to connect CAPS to students who may not traditionally seek mental health services. Regina would like to move toward fully funding the proposal. Adam agrees with Regina; he has a question about the travel. Discussion. Regina motions to fully fund at $16,000. Lydia seconds the motion. No objections.

k. #16: Learning Support Services Funding Request, $207,049

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iv. v. vi.

Chase asks about the TutorTrack system. Adam asks whether all students have to sign up for tutoring. Response is it depends on which class. Some classes, you do need to sign up. MSI classes are first come, first served, but there is a sign up process for small group tutoring. MSI is suppose to be unlimited, but he small group tutoring is more specialized and helps a student more. Ashley says that either way, there probably needs to be a sign up session. Lucy shares that when she met with this group during the workshop they explained that originally, the thought was that group tutoring sign ups could be administered through the Slug Success system, but hat system doesn’t have a function for group sign-ups. Ashley says that it would be helpful as a tutor to know how many people are coming to the session. Adam says that he would be supportive of partially funded. Adam motions to fund the tutor salaries at $59,000. Motion fails. Regina motions to table to tomorrow’s meeting. Adam seconds the motion. No objections.

Mental Wellness Workshops for Muslim Identifying Students at UC Santa Cruz,

Regina motioned to fully fund. Adam seconds the motion. No objections.

#46: $3600 i.

m. #29: Cruz Hacks, $2500

i. Motion by Adam to fully fund. Second by Chase. Regina objects. The

proposal mentions other possible fund sources, can we check in with them to see if they received

Result of Vote: 3-Yes. 3-No. 1-Abstention. The result of the vote is a tie. We will table for further discussion at tomorrow’s meeting.

n. #59: Career Services Programming, $28,640

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Chase asks how does the referendum that they are pursuing connect to the proposal, it seems to be for the same kinds of activities. Lucy suggests that if SFAC wants to earmark funds for this, her recommendation would be to have a stipulation in the funding memorandum that if the referendum passes, the funding is not available. Ian also thought about this and sees the value of the Women’s Career Conference. Discussion regarding the advantage of funding through SFAC annually, to better ascertain student needs. Adam motions to fund $14,320, half of the proposal, with stipulation that we only fund if referendum doesn’t pass. Lydia seconds the motion. Chase objects; if the referendum doesn’t pass, they will likely need the full funding.

Vote: 4-Yes. 3-No. Motion passes.

o. #40: Student Parent Meal Plan, $15,750

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iii.

Adam says there are three tiers of funding that is being requested. He is in favor of funding the lowest tier, one-year for $2,625 for 25 students to be able to eat with a dependent at the dining hall. Each student would have 30 meals per year. Discussion in the group about funding this proposal, given that part of the funding goes to independent of the student. Feedback is positive in support of the proposal. Sue motions to fund $2,625 for the minimum on program. Adam seconds the motion. Motion carries.

p. #44:

SOMeCA: RSO Fiscal Resources, $29,521

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Adam asks about the budget; the expenses in the budget don’t seem to add up. Discussion takes place. We should defer to the amount specified in the proposal request. Chase says that the majority of what is being requested is $13,000 for the IMac computer, 7 computers. Adam says that he is not supportive of purchasing new items to replace existing items. New items may not benefit students as much as other proposals; he may fund the travel. Sue reminds us that we should be consistent with the other proposal that we funded for technology. Chase asks for clarification on where these computers are used; the consensus is in the back office of SOAR by advisers. Adam says that as a student who visits with the SOAR adviser, the type of computer they use doesn’t have a direct benefit to him as a student organizer; maybe the travel would be important.

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Sue suggests we fund a few of them; Chase is supportive. Lisa says that they are asking for a larger computer screen so they can see multiple screens at once. Regina says that the proposal says that the proposal says that they want to have more reliable technology to better respond to student needs; but 7 computers is a lot. Adam motions to fund $8,970 to fund travel and no computers. Sue seconds the motion. Chase objects. He would like to consider partially funding the computers. Chase asks what is the travel for? The response is for regional conference.

Yes-3. 4-No. 1-Abstention. Motion fails.

viii.

Chase moves to earmark $10,388 for 1 new desktop, software, and the conference registration fees. Venkatesh seconds the motion.

q. #30:

Los Mejicas' 47th Annual Spring Show, $13,000

ii.

Chase says that the budget is broken down into stipends and costumes and programming costs. Adam motion to fully fund one year. Regina seconds the motion. No objections. $6500.

#24: Community Development Internship Program, $243,000

Lydia summarizes that the funding request is for three years, for a collaboration between three programs (Renaissance Scholars, Undocumented Student Services, and Men of Color). The committee discusses what the proposal is for and the various aspects of the budget. Chase asks about how many students currently participate in this program, and will this funding expand the number of students who would be interns? Sue motions to fund half the program for one year for $44,250. Adam seconds the motion. No objections. Motion carries. s. #73: Facilitators of Racial and Ethnic Diversity (FRED), $50,475

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Discussion regarding whether we can fund the CUIP position. Response is no as CUIP offsets tuition for a student which can’t be paid with SSF.

ii. We could fund the four facilitiators, the training, and the programming. $12,600

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for option 3 for one-year model. Chase motions to fund $15,000 which covers (for one-year) the facilitators, the training and the programming, on condition that they find another source for the CUIP position. Sue seconds the motion. No objections.

#42: From Sustainability to Educational Equity: Fostering Community-Engaged Research for UCSC Students, $53,200

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The request includes a request for a GSR, which we cannot fund. Sue clarifies that if this is a summer, then it’s unlikely the student would be paying fees in the summer. Lucy states that it wouldn’t be appropriate use SSF to pay the community member honorarium. Lisa agrees. If we remove the GSR, and the honorarium, what is the total for one-year? $13,500 Ashley will reach out to the proposal author for clarification on the GSR role. Table discussion of this proposal until we have more information.

u. #23: Westside Writing Center, $28,000

Sue recuses herself as she is part of oversight for the center.

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Question is asked on why the Eastside writing costs more than the Westside; answer is that the Eastside is a new center and likely has start up costs. Question: they didn’t explain salaries, how many employees and how much they will be paid. It is hard to fund a lot when they don’t explain what we are paying for. Lisa says that last year we funded $25,000, which was the requested amount. Lydia says that on their budget they have a 19900 fund in their foapal for the staff salary. Adam motions for $15,000 for the proposal. No second. Motion fails. Chase would like to fund around the same level as the Eastside Writing Center. We should fund enough for their need. Chase motions to earmark $23,000. Adam seconds the motion. No objections.

v. #28: Staffing for the Sustainability Lab aka Student Incubator Spaces for Sustainable

Innovation, $63,244

i. ii.

Sue recused herself from the conversation. Motion to fully fund $31,555 for one year by Adam. Lydia seconds the motion. No objections

w. #6: GSC HVAC Retrofit and Replacements, $175,000

i. ii. iii.

Confirmation that Juliana was not part of this proposal. Discussion regarding the amount of funding in the reserve for the referendum. Adam motions to fund $87,500 for the HVAC replacement and retrofit. Second by Venkatesh. Motion carries.

x. #11: Renaissance Scholars WAVES Program: New Student Orientation, $42,060

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Discussion regarding whether this program the impact of this program. Adam likes the idea of the program but is not sure how effective this would be. Discussion regarding benefits of early move-in programs. This group is an at-risk population and there are benefits of these kinds of programs. Adam motions to fund one-year of programming, $11,680. Second by Chase. No objections.

y. #38: Slugbotics, $6,500

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This group was successful on Giving Day; they raised about $15,000. SFAC proposal was for a competition to Tennessee, and lab supplies to build the robot. Adam motions to fully fund $6500. Venkatesh seconds the motion. Juliana objections and states that we should factor in the funds received during Giving Day. Discussion: at the Giving Day website it says that they are fundraising for the exact thing that the proposal is.

1-Yes. 6-No. 1-Abstention. Motion fails.
Chase motions to not fund. Second by Regina. No objections.
Further discussion regarding how to account for groups who are seeking

multiple fund sources, the timing of funding coming through.

Lucy suggests going back and asking the group whether they still need

the funds.

z. #34: Rachel Carson College Academic Peer Advising Fund, $5,000

i. ii.

Sue recused herself from discussion. Ashley observes that there is inconsistent information presented in the proposal related to the budget.

iii.

Juliana motions to earmark $3,300 for peer advisers. Lydia seconds the motion. No objection.

aa. #63: Building Management System Costs for Baytree Building, $13,839

Lucy explains that this proposal can be withdrawn as another fund source has been identified for the need.

bb. #72: Tech for a Cause: Improving and Updating Technology for the Cantú Queer

Resource Center, $17,160.23

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Clarification of what the Center currently is using. The goal is to increase efficiency in the day to day operations. Regina would like to ensure that if we fund this, it’s aligned with the other proposal that we funded technology for. Regina says that the other units had technology in place that were going to be replaced, this is for new systems for 19 students to use. Juliana asks for clarification on what are gift funds. Response is these are funds obtained through fundraising. Lucy suggests that any funding for software come with a stipulation that Ian motions to $3,275.14 for two chromebooks and one year of copier program. Juliana seconds the program. Sue objections. Discussion: Chase would like to fund one Imac, two chromebooks and one year of copier program. $5,547.

Vote on Ian’s motion: 2-Yes. 5-No. 1-Abstention.
Chase motions to fund $5,547 for Imac, two chromebooks, and one year

of copier program. Second by Juliana. No objections.

cc. #50: Youth Participatory Action Research with UCSC Undergraduates and High School

Students, $35,600

ii. iii.

Chase suggests that we go back and confirm with the requestor whether there is a true GSR position. Ashley will follow up. Regina motions to table, Chase seconds. No objections.

dd. #74: Proposal to Fund UC Santa Cruz's Rocket Team in NASA Student Launch Initiative,

$5000 i.

Adjournment

Adam motions to fund $2500 for the launch pad. Lydia seconds the motion. Juliana objections stating we should fund the entire proposal.

4-Yes. 2-No. 2-Abstentions. Motion passes.

a. Adam motions to adjourn. Chase seconds the motion. Meeting was adjourned at

2:30 pm.

b. Meeting time was extended twice (through appropriate motions). Total meeting

time: 10:00 am - 2:30 pm.