April 22nd, 2019

Student Fee Advisory Committee Meeting Minutes April 22, 2019

Present: Adam Selcov, Regina Gomez, Chase Hayes, Sue Carter, Veronica Mitry, Lisa Bishop, Ian Gregorio, Elliot Lewis, Lucy Rojas, Venkatesh Nagubandi, Juliana Nzongo, Derek DeMarco

1. Approval of Agenda

a. Veronica motions to approve the agenda; Elliot seconds the motion. No

b.

objections. Motion carries. Ian motions to approve the minutes. Chase seconds the motion. No objections. Motion carries. c. Announcements

i.

ii.

SUA is hiring an Associate Elections Commissioner; apply through the ER system. Position pays $500 for the elections season. Adam shares that the proposed date for the Campus Elections event is going to be May 13th during the SFAC meeting time.

iii. May 11th Kresge Pride event.

2. Funding Proposal Discussion

a. #49 - tabled from last meeting. Graduate Student Diversity and Wellness Project

i.

ii. iii. iv.

Adam says that the hourly rate and the number of hours seems high. Juliana clarifies that they are matching TA pay. Chase says he is OK with the programming side of the budget. Chase says he’s not sure about funding all six positions. Adam motions to fund $68,278 to fund 3 students and all of the programming for one year. Chase seconds the motion. No objections.

b. KZSC

i.

ii.

iii.

iv. v.

vi.

vii.

Clarification that this seems to be a staff position, includes staff and benefits. Elliot says she knows students who participate at KZSC and they could use this kind of support. Adam brings us back to where we were last week and see if our questions were answered. Veronica says she supports hiring someone. Lucy provides some information about KZSC and their model for the business manager and underwriting sales. Adam says that many of the positions that are funded by Student Services Fees go to support students directly, this is sort of as secondary role in supporting students. Lisa clarifies that the proposal says the business manager salary would be for one year, and then is supposed to be able to sustain itself.

viii.

Juliana is motioning to fund one year at $70,000 for salary, benefits and travel. Regina seconds the motion. Adam objects because travel should not be covered. He sees more impactful things that the funds could be

1. Vote: 7 - Yes. 3 - No. Motion passes.

c. #75 i.

ii. iii.

iv.

v.

Adam says that the proposal was submitted late; there is already so much that we decided to fund. Adam does not feel comfortable funding since the process was not followed. His view is to not fund. The event received funding from SOFA at $4000. Regina says that they raised funding on Giving Day and they haven’t come to her space; she’s comfortable not funding. Veronica adds that this is an important event that brings a large number of students. Venkatesh says this event is separate from the Holifestival. The proposal is for club activities and Holifestival. Juliana motions to not fund; Adam seconds. No objections.

3. Funding Call - Next Steps

a. Adam asks Lisa if she can confirm some of the totals:

i. ii. iii. iv. v.

Allocated: $1,380,282.47 SSF/M7: $991,877.24 State: $356,000.00 Available funding: $1,3405.23 Deficit: $32,405.23 (if we funded everything, we would dip into reserves).

b. Derek asks whether we have allocated for furniture, computers, facilities? The

group discusses this may be the best place to start with reducing earmarks if we didn’t want to cut into the reserves.

c. Sue suggests that we revisit the graduate student furniture proposal/earmark. #7 d. KZSC revisit #49 e. #55 revisit KZSC. Adam motions to remove $2,000 for travel. Ian seconds the motion. No objections. Funding earmark would be $68,000 for salary and benefits for the business manager position. Chase motions to earmark $68,000. Second by Juliana. No objections.

f. #61 - Adam suggests revisiting any proposals that were earmarked for $100,000 or more. Slug Support basic needs. Adam added this proposal in because it’s the only funding allocation that hits $100,000. Adam motions to reduce by $20,000. Ian seconds the motion. No objections. The total allocation is now $80,000.

g. #7 - grad student commons replacement - Chase says it would have been helpful

to have a budget for the furniture that they plan to fund. Previously funded $50,000 out of $100,000 that was requested. We will come back to this next week after we hear from Grad Student Commons with more information.

h. #9 - coffee and bagels, and belonging. Veronica suggests that this program

i.

seems less of a necessity. Adam says that we have funded similar activities for undergraduate students, and this is for graduate students so he would like to keep it. Regina motions to keep the funding as it is at $2000. Second by Juliana. No objections. #12 Oakes Senate Project -Chase has more information. West Fest is no longer going to be planned. There is no commitment from the West Side colleges to plan this event. Regina motions to remove funding earmark of $2000 from West Fest. Ian seconds the motion. No objections. #33 - GALA, we said we would fund, but not the raffle. Adam asks if there are any motions to change the earmark for this proposal? Chase suggests removing some of the event costs. Chase suggests earmark $6300 instead of $7000, for events expenses, no raffle. Ian seconds. No objections. Motion carries. k. #67 - Regina reminds the group that we did not fund #67 at all for the ARC

j.

Center. Adam says that he remembers we talked about prioritizing graduate student request because a high % of graduate students use the GSC. The estimate came from Peninsula Business Institute (PBI). Discussion regarding GSA request. #30 Los Mejicas - Regina says that we fully funded for one year. They raised $2000 at Giving Day. Regina motions to reduce the earmark by $2000, for a total of $4500.00 for Los Mejicas. Adam seconds the motion. No objections. Motion carries.

l.

m. Tech for a Cause - Cantu Center, Ian suggests . Remove Imac and add in a

macbook pro. $1856.91 seconds…$5,131.80 - new motion. Adam seconds. No objections. Reduction of about $415 off the original earmark.

n. Juliana motions to table the discussion until we hear back from GSC. Ian

seconds the motion. Adam objects. No comments. Vote: 4-yes. 6-no. Motion to table fails.

o. Sue motions to remove $6K fund the GSC furniture, for a total allocation of

$44,000. Veronica seconds the motion. Juliana objects. Juliana would like more information before deciding whether to make a decision. Vote: 6-yes. 1-no. 3-abstentions. Motion passes.

p. Adam recommends that we finalize next week. We can review any additional

comments, feedback, etc. and then take the final vote. Please look through all of the proposals again and decide if there are any changes that you want to make.

4. Adjournment

a. Regina motions to adjourn. Chase seconds the motion. Motion carries.