Fee Transparency Project

Present: Andy Huynh, Alvin Ho, Charlene Proo, Isaac Karth, Venkatesh Nagubandi, Mathew Sarti, Vivian Pham, Gloria Qiu, Lisa Bishop, Lucy Rojas, Lydia Jenkins-Sleczkowski

Welcome and Introductions
1. Brynna leads the group through introductions.
Approval of Agenda and February 8 minutes
1. Isaac motions to approve the agenda, Alvin seconds. No objections, motion passes.
2. Alvin motions to approve the minutes, Vivian seconds. No objections, motion passes.
Discussion on Draft of Measure 68 Message
1. Email from Aaron Jones about Measure 68 Funds
  1. Brynna would like to send a message on behalf of SFAC to Aaron and the EOP office regarding stewardship of Measure 68 funds. These funds support EOP students participating in athletic, wellness, and recreational activities. Given the pandemic, EOP has not been able to spend the funds as traditionally used. Though SFAC can’t formally approve funding modifications, the group can share thoughts about how fees are spent.
  2. Alvin summarizes that Brynna’s letter trusts the Measure 68 stewards to make informed decisions? Brynna says yes, and SFAC’s interpretation and knowledge of the policy said that there was no clear right way to use the referenda funds in this unusual situation.
  3. Isaac motions to approve sending Brynna’s letter, Venkatesh seconds. No objections, motion passes.
  4. Brynna will email the letter to Aaron on behalf of SFAC.
Summer Fees Discussion
1. Lisa gave a presentation on Monday about rates for summer fees. Brynna summarizes that SFAC wanted to ask fee stewards some questions in advance of approving the current rates.
2. Isaac suggests asking these questions for all units with more than 0% rates for summer.
3. Lisa suggests showing the units what their current percentages are, as some stewards may not be aware of their exact rates. “Are you going to continue to require X% of your fee?”
4. Lisa wonders if the service will be the same considering that is remote.
5. Lucy comments that it would be possible to get information about each fund type and their revenue from last year.
6. Lisa Says that she might be able to do that but it requires her to do it on a per student basis.
7. Lucy asks How many fees are collected because not every fee is used in the summer.
8. Gloria asks for a campus budget to see if they have a carry forward.
9. Brynna Downey suggests that if we can get that information from them directly instead of Lisa.
10. Lisa that information is not segregated between summer carry forward and school year carry forward. But the information on the general carry forward.
11. Lisa says that the presentation that she did a couple of weeks ago had all of that information.
12. Isaac comments that GSA doesn’t have a large carry forward
13. Brynna asks Lisa how to contact everyone that charges the Summer fees.
14. Lisa comments that Lucy has the information. Lisa says that facility fees are probably not going to be changed.
15. Brynna suggests not to contact those organizations that we know need the money.
16. Charlene agrees that the questions on Summer Fees are good.
17. Brynna recommends tabling the discussion
Funding Proposal Discussion
1. Links
  1. Google folder
  2. Ranked Evaluation spreadsheet
  3. Running document of thoughts on proposals
2. Proposals - Top 5
  1. #34, College Guides: Welcoming and Mentoring First Year and Transfer Students to UCSC, $121,290
    1. Alvin: Student guides sound pretty important, and they do help new students learn about the school a little bit. I recommend funding for a few student positions as we can't fully fund the whole thing. At least 1 or 2 guides per college doesn't sound too bad. ($7000)(From the Thoughts on Proposals document)
    2. Matthew asks if Colleges can use their carryforward to pay for guides
    3. Brynna says that she is wondering if the carryforwards are large enough.
    4. Gloria speaks from college 9 says that a part of their carry forward has been used to fund this program.College 9 recommends that other colleges do this as well.
    5. Byrnna asks why then Colleges are asking SFAC to cover the entire cost of the program
    6. Gloria says that she can check for that information and get back to SFAC but it might take a while.
    7. Brynna says that outside clarification is fine but we should try to make decisions based on what we have as it will be inefficient to wait for replies from everyone.
    8. Isaac says funding fully is not an option but partial funding is possible
    9. Gloria comments that the proposal has priorities for partial funding.
    10. Mathew points out that they have a lot of fall back options so funding should be minimal.
    11. Charlene says that information about carryforward is important to make a decision.
    12. Brynna asks for partial funding recommendations.
    13. Mathew recommends something below 80,000
    14. Isaac asks how the suggested allocation on the rating worksheet is calculated.
    15. Brynna clarifies that it is based on averages.
    16. Issac comments he would have started with that number if it wasn't a number. Issac recommends 20,000 and asks for others to check if that amount of money can be useful for this proposal.
    17. Lisa points out that colleges are not spending as much as they would have spent in a normal year.
    18. Issac recommends funding for Student leader training and for the fall quarter which comes out to 19,566.3
    19. Charlene recommends partially funding from another part of program to get closer to 20,000
    20. Isaac recommends not to put stipulations. Alvin agrees
    21. Gloria points out that they would still need to find $100,000 and that every college needs to chip in that $100,000 which comes out to $10,000 per college. Gloria wants to make this a stipulation.
    22. Venkatesh points out that equal distribution might not make sense due to the number of college guides required by each college.
    23. Isaac asks if each college should be required to have a minimum number of college guides for each college? Alvin points out that colleges might have different needs.
    24. Brynna points out that things will be split equally.
    25. Charlene points out that its 10 college guides and 1 manager for each college.
    26. Venkatesh makes a motion to fund $20,000 without stipulations. Mathew seconds.
    27. Charlene wants to include a stipulation for work study based on the fall backs on the proposal. Mathew responds that it's the colleges that make the decision but they won’t have the say if we put a stipulation. Gloria agrees and says that putting a stipulation would reduce the number of applicants.
    28. No objections, motions passes.
  2. #7, Personal Care Pantry @ STARS-Services for Transfer & Re-entry Students, $7,500
  3. #36, Disability Community Building and Destigmatization Programming, $55,956
  4. #18, Underground Scholars Outreach and Recruitment Program, $18,186.00
  5. #25, F.R.E.D (Facilitators for Racial and Ethnic Diversity), $56,264
  6. #6, Renaissance Scholars Peer Mentor Program, $71,306
Announcements & Updates
1. CSF Meeting 2/7
2. Lucy shares that all SFAC participants can register to attend this year’s virtual ACPA convention, sponsored by the Student Affairs and Success division.
Adjournment
1. XX motions to adjourn, XX seconds. No objections, motion passes.

Upcoming Guests/Topics:

Director of Budget and Resource Management Kimberly Register
Review of 2021 proposed referenda - February 24th
TAPS Annual Budget Review
Funding Modifications to Right Livelihood College from 2019-2020

Motion to adjourn by venkatesh second by Isaac.