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March 3rd, 2021

AgendaMinutes

Present: Brynna Downey, Charlene Proo, Alvin Ho, Andy Huynh, Isaac Karth, Vivian Pham, Venkatesh Nagubandi, Gloria Qiu, Lisa Bishop, Lucy Rojas, Lydia Jenkins-Sleczkowski

  1. Welcome and Introductions
  2. Approval of Agenda and March 1 minutes
    1. Alvin motions to approve the agenda, Isaac seconds. No objections, motion passes.
    2. Mathew motions to approve the minutes, Andy seconds. No objections, motion passes.
  3. Discussion of 2021 Referenda
    1. Draft of Statements of Endorsement
      1. Part of SFAC’s role is to provide statements about the committee’s thoughts of the spring referenda.
      2. SFAC was supportive of both fees during Monday’s meeting.
      3. These statements will be part of the ballot language.
      4. Brynna thanks Alvin and Gloria for drafting the language for the ballot statements.
      5. Isaac motions to approve the statements of endorsement, Charlene seconds. No objections, motion passes.
    2. KZSC Materials
    3. Sustainability Office Materials
  4. Summer Fee Levels - Lisa Bishop
    1. Presentation from Feb 8
      1. These fee levels are based on F/W/S fee percentages.
    2. Brynna shares that Kimberly Register will be coming to the space soon to discuss carryforward analysis and potential fee refunds. Lucy adds that this is a UC-wide process, and are analyzing for all 10 campuses. Lisa will follow up with Kimberly about joining SFAC in the next few months.
    3. SFAC recommends summer fee levels, which will then go to the Chancellor for approval.
    4. Last summer fee was 293.79. There are slight differences in last year’s level based on changes in the Transportation fee and the Sustainability Office fee. The transportation fee is the only fee with specific referenda language for it to increase and be charged fully for summer.
      1. All students vote in the referenda/election process. Link to enacted fees: https://deanofstudents.ucsc.edu/elections/enacted-fees.html
      2. Discussion of childcare fee. Lucy shares that the fee supports children of students.
    5. Alvin thinks these fee levels are reasonable.
    6. Mathew motions to approve the summer fee levels as recommended by Lisa, Vivian seconds. No objections, motion passes.
      1. Lisa will share SFAC’s recommendation with the Chancellor.
  5. Funding Proposal Discussion
    1. Links
      1. Google folder
      2. Ranked Evaluation spreadsheet
      3. Fill out thoughts ahead of time: Running document
      4. Previous award summary (as of March 2, 2021)
    2. Proposals
      1. #13, Quarry Amphitheater Production Academy Fall 2020/Spring 2021 Concert, $60,000
        1. Isaac does not support the October 2021 date, but their April 202 timeline looks reasonable. Vivian agrees.
        2. Andy notes there are many options provided.
          1. Isaac notes that the proposal discusses virtual events. Lucy shares that the fall and winter virtual concerts were well attended and had many log-ons. Virtual events and in-person events have similar production levels, and still charge significant artist fees to perform.
          2. Vivian has been to the Quarry shows as well, she enjoyed them and they are well advertised and produced. She is unsure of funding security or in-person operations.

Lucy responds that SFAC can specify funds to artist fees, or student labor.

        1. Isaac agrees with Vivian’s comments, but is not sure how much can be supported by SFAC’s remaining funds. He suggests earmarking funds for student salaries and artist fees.
        2. Lucy shares that a future goal is to produce concerts in-person over summer, which would generate revenue to sustain operations for the full year.
        3. Charlene motions to fund $7,500 for a student and artist fees, Charlene seconds. No objections, motion passes.
      1. #1, Global Programming, $77,313
        1. Mathew notes that the program is very nice, but SFAC doesn’t have the funding to fully support. There isn’t a large group of students this supports.
        2. Gloria responds that this would pay students directly, and the office supports many students. She supports this proposal.
        3. Brynna notes that the programs would benefit many students.
        4. Alvin motions to fully fund student employees for $8,304, Charlene seconds. No objections, motion passes.
      2. #32, Refract Journal Undergraduate Internship, $13,702
        1. Vivian says that they seem to have outside source funding from other campus units.
        2. Isaac says that it is peer reviewed and run by graduate students for research to be published. Instead of readership, it would evaluate by impact factor.
        3. Gloria says that partially funding could make the dollar amount stretch farther.
        4. Isaac motions to fund $3425.50 for student employees, Mathew seconds. No objections, motion passes.
      3. #4, Linguistics Department undergraduate student events and peer advisor funding, $7,350
        1. Alvin thinks it best to fund a student employee for one year for $1,168.
        2. Charlene thinks that because the timeline affects this year, it would be beneficial to fund for this year. Lucy says that the mechanics of funding something multi-year would be handled out of the divisional office.
        3. Gloria is also confused about the timeline. Brynna responds that units can request funds beginning for Spring 2021, however most are for next academic year.
      4. #29, Strengthening Graduate Student Leadership, Community, and Mental Health and Well-being through the Microbiology and Environmental Toxicology (METX) Peer Mentor Program, $24,040
        1. Isaac asks if this has been funded in the past? Lucy says that similar initiatives have been funded, but not this specific department. Isaac says that it is a mandatory mentoring program.
        2. Lucy says that she met with the group during the workshops. It is a required program, but it seems like they would like more support for student training.
        3. Discussion about student facilitator vs mentor distinction.
        4. Charlene would ideally like to fund both, but notes that SFAC does not have much funding left. She motions to fund the mentors for $3,000.
        5. Gloria motions to fund $1,168 for student employees for this year. Mathew motions to amend Charlene’s allocation to $4,200 for mentors and student stipends. Charlene seconds. No objections, motion passes.
      5. #10, Slug Stories Database Move and 2022 Storytelling Events, $5,000
      6. #20, Student Representation in the Academic Senate, $5,000
      7. #17, Resource Centers Year End Ceremonies, $58,000
  1. Announcements & Updates
    1. Weekend Meeting - Sun March 7, 2-4pm
      1. Please fill out Lydia’s poll if you haven’t already.
  2. Adjournment
    1. Alvin motions to adjourn the meeting, Isaac seconds. No objections, motion passes.

Upcoming Guests/Topics:

  • Funding modification request from Steve McKay (3/8)
  • Funding Modifications to Right Livelihood College from 2019-2020 (3/8)
  • WAVESS/STARS 19-20 Funding Request Modification (3/8)
  • Director of Budget and Resource Management Kimberly Register
  • TAPS Annual Budget Review