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May 25th, 2021

AgendaMinutes

Present: Brynna Downey, Charlene Proo, Venkatesh Nagu Lydia Jenkins-Sleczkowskibandi, Alvin Ho, Gloria Qiu, Emily Montano, Lucy Rojas, Lisa Bishop,, Venkatesh Nagubandi, Vivan Pham, May

  1. Welcome and Introductions
    1. Lucy mentions that campus offices are slowly opening up given the current state of the COVID situation. SFAC will continue to have options to Zoom in to meetings remotely.
    2. Check in question: are you ready for summer?
  2. Approval of Agenda and May 18 Minutes
    1. May motions to approve the agenda, Venkatesh seconds. No objections, motion passes.
    2. Vivian motions to approve the minutes, Alvin seconds. No objections, motion passes.
  3. Finalizing the funding call
    1. Updates from Lucy and Brynna
      1. Brynna gives a huge thank you to SFAC for the work put in this year.
    2. Roll call vote
      1. Brynna says we will ask for a “yay” or “nay” vote.
      2. Lucy shares the Aug 31st deadline from 18-19 awards may not be able to be implemented since Summer may not be the timing for their proposal. Also some folks have not contacted SFAC. Lucy suggests that SFAC approves funding allocations and puts a placeholder to increase or give additional funding to today as a committee. Another option is to do nothing and have that money rollover into next year’s cycle. Memo can be approved next week with Lucy and Lydia’s help to send to Jenifer.
      3. Lucy clarifies that at least $250,000 will be available to SFAC.
      4. May sees it will be more fit and beneficial or money to go toward next year when it can be more stabilized
      5. Charlene is okay with allocating it to this year’s funding call since SFAC had such little funding and so many requests.
      6. Gloria asks if SFAC gets $250,000? Lucy answers that there are two types of funds. Annual allocation of $250,000 and measure 7 from referendum based on actual enrollment. Gloria asks if we know how much we got from measure 7 this year. Lisa answers we got $150,000 this year. Lisa says we will be in the same boat of there being one million or more requested and SFAC being in the $500,000 range, needing additional funding.
      7. Gloria is favored in doing a combination of both, not to say SFAC should spend all of the $40,000 but does see a greater need for more programming coming out of the pandemic. Brynna thinks this is a good point and there will be two classes being their first time on campus. Charlene agrees with Glorias suggestion.
      8. Brynna presents the idea of doing the combined idea and stopping her at anytime to highlight funding for priority
      9. Lucy asks Lisa at some point to add a new column and put in her notes since it would be helpful when writing the funding letters. Lisa will send the excel file to Lucy.
      10. Gloria asks for a suggestion to look at a ranking for each organization/unit. Brynna sees if she can transfer this over. Will finish this and will start a discussion and do this behind the scenes
      11. Charlene is thinking about the cosponsored writing and the mentor college night program (#34).
      12. Brynna says we can recommend having a way to proportional add funding to those proposals to those that were originally allocated at a lower level. Gloria says she is in favor of looking at those SFAC chooses to reduce. Brynna says the writing center was from $48,000 and now it is half that. Brynna says SFAC can find a way to add more proportionally. Can figure out the math over email.
      13. May motions to fund projects that had been reduced when we revisited them. Charlene seconds. No objections, motion passess.
      14. Lisa asks how much money are you going to redistribute the funds that were reduced. Brynna clarifies if we get more funds we will distribute to the proposals that had those allocations.
      15. Yay or nay
        1. Stevenson: yay
        2. Crown: yay
        3. Merrill: yay
        4. Porter: N/A
        5. Kresge: asbent
        6. Oakes: yay
        7. Rachel Carson: absent
        8. College 9: yay
        9. College 10: yay
        10. GSC: yay
        11. GSA: yay
        12. Staff Advisory Board: N/A
        13. Provost rep: absent
        14. Funding call passes
  4. Funding modification requests (x5)
    1. Brynna asks for motions. Reminds SFAC that the group previously voted on Aug 31st deadline. Will still have to vote on green in the excel sheet. The extension request is just for a month and asking for June 30th.
    2. Row 21 (Resource Centers: Undergraduate Student Employees): Vivian motions to approve their one month extension. Charlene seconds. No objections, motion passes.
    3. Row 22 (Resource Centers: Year End Ceremonies): Gloria motions to approve the extension. May seconds. No objections, motion passes.
    4. Row 23 (Veteran Resource Center): May is not a big fan of using student fees for the types of shirts, water bottles, since as a student they do not last as well. Vivian agrees with May and Vivian. May motions to not accept this amendment. Vivian seconds. No objections, motion passes.
    5. Row 25 (Resource Centers: Graduate Student Employees): May asks if they just need more time to find someone to hire. Brynna clarifies this is correct. May is fully comfortable with this. Chalrene motion to extend the graduate student employees. Alvin seconds. No objections, motion passes.
    6. Row 26 (CLRC: El Centro Student Employment): May confirm this would only go toward student salary. Brynna clarifies this is correct. May fully supports. Vivan motions to approve an extension for another year. Charlene seconds. No objections, motion passes.
    7. Row 27 (Southwest Asian and North African Student (SWANA) Programs Intern): Gloria motion to approve an extension for another year. Charlene seconds. Charlene seconds. No objections, motion passes.
    8. Row 28 (Student Alumni Inspiring Leadership (SAIL) Mentor Program): Vivan motions to approve one year extension. Alvin seconds. No objections, motion passes.
  5. Announcements and updates
    1. SFAC Chair and Vice Chair nominations
    2. Brynna asks for email nominations. Lydia wants to make sure we are balancing time and commitments here as best as possible. If you have any questions about the questions Lydia, Venkatesh, and Lucy are available.
    3. Brynna asks those who can stay until 4:08PM to nominate.
    4. Venkatesh gives a one minute talk about his experience of being vice chair
    5. Brynna gives a one minute talk about his experience of being chair
    6. May nominates Matthew for vice chair
    7. Alvin nominates himself for chair
    8. Isaac nomintates Brynna for chair
  6. DSAS space briefing
  7. Adjournment
    1. May motions to adjourn, Venkatesh seconds. No objections, motion passes.

Upcoming Guests/Topics:

  • Chair and Vice Chair elections