Fee Transparency Project

Present: Isaac Karth, Emily Montano, Brynna Downey, Jean Nilsson, Mathew Sarti, Jean Nilsson, Charlene Proo, Gloria Qiu, May, Alvin Ho, Venkatesh Nagubandi, Lucy Rojas, Chloe Mietzel, Lydia Jenkins-Sleczkowski

Welcome and Introductions
1. Check in question: if you were a candle, what scent would you be?
Approval of Agenda and May 25 Minutes
1. Gloria motions to approve the agenda, Venkatesh seconds. No objections, motion passes.
2. Alvin motions to approve the minutes, Venkatesh seconds. No objections, motion passes.
Announcements and Updates
Funding Call
1. Funding modification requests (x2)
  1. Row 29 (Global Engagement: Global Mentoring Program): Brynna explains the organizations that are asking to extend their deadline
  2. Matthew asks if they are required to state their carryforward. Brynna answers that she thinks that this is not a requirement and they are telling SFAC they know the space knows they have multiple proposals out there.
  3. Matthew thinks consistency is okay. Gloria agrees
  4. Gloria motions to approve the global funding modification. Mathew seconds. No objections, motion passes.
  5. Row 30 (We Belong): Lucy did follow up with the author and notes that it is not a traditional GSR and all funding will go toward payroll costs.
  6. Alvin thinks it is fine if SFAC extends to August 31st. Brynna asks what he thinks of the amended use and he thinks it is fine.
  7. May motions to approve extension and amendes use of We Belong organization. Gloria seconds. No objections, motion passes.
2. Funding Memo to VCSA
  1. Mathew asks if money is conditional. Brynna calfies if it is our funding allocations if that is conditional and answers yes. Brynna explains the process of sending this memo to Jennifer Baszile and how typically everything is approved.
  2. Alvin thinks this is a great letter and thinks Brynna did a great job
  3. Mathew motions to approve the memo. Charlene seconds. No objections, motion passes.
3. Proposal: How to allocate unclaimed funds
  1. Brynna explains how if these organizations did not claim the reimbursement by today, SFAC would find a way to put this money back to the funding allocations. Brynna explains the approach that she took in the rating worksheet.
  2. Matthew asks if the ones who took the biggest hit were deemed the least funding in the group? Brynna answers SFAC went from highest to lowest allocation. SFAC did not look at the rankings when looking at the second pass. Charlene comments the writing center was the highest priority.
  3. Gloria comments that the College Guides program was the highest ranking proposal.
  4. Lucy comments this exercise can wait for a few weeks and will know in the next couple of weeks and could possibly go back and allocate them in the Fall if SPAC would like or do a process through email in the summer. Or can wait until the Fall and fold any funds that are unclaimed into next Fall.
  5. Gloria asks if SFAC were to push back looking at how SFAC would distribute the amount we get back if that would delay when these organizations would receive their funding letters. Lucy recommends SFAC to not do that and would recommend to issue an amended letter in the Summer and Fall.
  6. Mathew says if SFAC has more time to discuss with the numbers it will help prioritize the decisions. Brynna agrees and if SFAC waits until the Fall the space can take the time to make these decisions
  7. Brynna asks for objections to waiting until the Fall to make these decisions. Matthew does not object but worries if it would not make an impact for orgs that are starting before the Fall. Brynna thinks College Guides would be impacted. Mathew asks if the goal is to redievute and cannot keep for the future? Brynna answers no we can. Alvin would rather fold it into next year and wait.
  8. Alvin motions to carry forward any unallocated funds that are not claimed. Matthew objects under the grounds of waiting until the Fall and do updated award letters.
  9. Charlene asks if we cannot do email in the Summer or if that would be overcomplicated. Venkatesh comments how he will be done with his term and unsure if SFAC will reach quorum this Summer.
  10. May also opposes the Summer email since I want to try to refrain from something happening like in SUA with miscommunication in the Summer a couple of years ago and thinks it would be better to do it now.
  11. Gloria suggests waiting and to follow Matthew's motion. The College Guide program is now a one year program rather than summer orientation.
  12. Mathew motions to wait and for this to be an agenda item in the fall. Gloria seconds. No objections, motion passes.
DSAS space briefing
1. Lucy motions to table her to make time for elections.
2. Brynna also suggest to extend time if Lucy wants to debrief for DSAS
3. May motions to prioritize the voting on the agenda and do agenda switch. Mathew seconds. No objections, motion passes.
SFAC Chair and Vice Chair elections
1. Matthew asks for the duties of vice chair. Venkatesh goes through the duties of vice chair. Matthew asks if this would be in person or Zoom. Brynna suggests Hybrid or completely virtual. Matthew asks for time.
2. Alvin accepts nomination for vice chair.
3. Brynna comments how she would count for quorum and can motion in certain situations.
4. Brynna accepts nomination for chair
5. Mathew accepts nomination for vice chair
6. Matthew nomiates Isaac for chair. Isaac declines.
7. Venkatesh says it is possible to give an extension for one year if elected chair for SFAC. Isaac answers how he still declines since he will be chair for GSA.
8. Charlene nominates herself as chair and accepts self nomination.
9. Alvin shares his speech on why he wants to be vice chair and his qualifications.
10. Brynna asks what his workload looks like for next year. Alvin answers he would have time and he has 2 upper divs every quarter with one class in between these classes adn this allows good time for SFAC.
11. May asks if he has any experience outside of SFAC that would help support him in this position. Alvin answers he has experience with secretary and one year of SOFA.
12. Matthew shares his speech on why he wants to be vice chair and his qualifications.
13. Brynna asks what his workload looks like for next year. Matthew answers 17 units and next quarter will have 15. Has a lot of free time and is not a job he will pick up. He will apply for another job and will have time to be vice chair.
14. May asks if he has any experience outside of SFAC that would help support him in this position. Matthew says he is the elections commissioner for RCC in SUA.
15. Isaac motions to extend time until 4:15. Mathew seasons. No objections, motion passess.
16. Alvin is nominated as vice chair.
17. Charlene shares her speech on why he wants to be chair and his qualifications.
18. Mathew asks if you are willing to put in as much work as Brynna. Charlene says she can provide this workload.
19. May asks how she will go from in virtual SFAC to in person. Charlene will be in person for Fall and unsure how this will be in person and is not afraid to ask questions. Brynna will be someone she can reach out to.
20. Venkatesh asks how SFAC would she want to look like
21. Charlene thinks she would like to make it more inclusive and would want to work out a plan with the rest of the space to make it more open whether this be through social media and making it something people are more aware of.
22. Gloria asks about other commitments Charlene has for next year. Charlene answers this would be the only commitment she would have for next year.
23. Alvin asks if Charlene has epxiece with reaching out to people and sending agendas. Charlene answers yes.
24. Brynna shares her speech on why he wants to be chair and his qualifications.
25. May asks how Brynna will plan to help with the transition from virtual to in person. Brynna plans to always have an in person and zoom option like pre-pandemic and getting there 10 minutes early to set up a conference call.
26. Alvin asks if she has any plans to make SFAC more inclusive. Brynna plans to have more transfer students representatives and master students and value having every single position filled. Alvin meant connecting with students. Brynna answers how she reports back to her space of undergraduate students. She has always thought and thinks it is vital to advertise and what SFAC does would be fantastic. Right now if you look at SFAC’s website you can look at everything you would look for
27. Mathew asks if she would rather take the risk with something new or go with the reliable. Brynna in a field of space science and that is something she has been asked a lot. Brynna personally likes taking risks because she likes surprises and is optimistic in that way.
28. Brynna is elected chair.
29. Lucy adds how there are many ways to incorporate leadership roles in SFAC and would like to thank everyone for their service this year.
Congratulations to our graduates!
Adjournment
1. Lucy adds how there are many ways to incorporate leadership roles in SFAC and would like to thank everyone for their service this year.
2. Brynna thanks everyone and looks to meet everyone in person or virtually in the Fall. Thanks to Lucy, Lydia, and Emily and for their support. Isaac wants to note and thanks Lydia for all of her institutional knowledge and how she brings this to SFAC
3. Isaac motions to adjourn, May seconds. No objections, motion passes.