May 20th, 2022

Present: Mathew, Brynna, Charlene, Alvin, Maryann, Lydia, Lisa

1. Welcome and Introductions
   1. SFAC Community Agreements
2. Approval of Agenda, 5/13/2022 Minutes
   1. No quorum
3. Announcements & Updates
   1. 2022-2023 Chair (Duties)
      1. If you’re interested in starting next year as chair, or want to learn more about it, talk to Brynna!
   2. Funding call improvements for next year (finalized allocations)
      1. If you weren’t able to make last week’s meeting, this list has ideas for improvements for next year’s funding call.
   3. Next week SUGB: questions
      1. Please list any questions you have for SUGB representatives.
   4. Other announcements
      1. Professional development with Lucy next week.
4. Campus Budget - Lisa Bishop
   1. The budget office is required to provide this overview of the budget.
   2. There are two parts to the budget:
      1. Permanent budget: based on projected enrollments for fiscal year, mostly budgeted to salary and benefits and activities for year.
      2. Operating is all pieces of budget- carryforward (previous year’s unspent money), permanent budget, one-time allocations (such as student fee revenues, based on actual enrollments).
      3. Student fee money goes to financial aid (33%) and then student services. Tuition, as well as state funds, go to FA and the general operating budget.
      4. For FY21, the budget was decreased based on budget losses and auxiliary programs.
      5. This year anticipated revenue of $936 million, partly from federal relief funding.
         1. Most went to tuition and services.
         2. Federal HERF funds primarily went to student aid, then revenue loss and housing refunds.
      6. The new budget process will focus on reducing large carryforwards across the campus. This means funds will be spend on the students paying the fee each year.
         1. College student government carryforwards have the biggest carryforwards.
         2. Student governed spaces fee has large carryforward. Money is usually transferred into a reserve account for facility fees, but not this specific fee.
      7. Capital reserve fees are set aside for improvements to student buildings.
      8. Questions
         1. Lisa can share each of the college’s carryforwards.
         2. Mathew asks what conversations to have with students about carryforward amounts? Lisa says that campus-wide policies are upcoming, and maybe fees will be paused. Some college governments are good about spending all money, it may be redistributed.
         3. Lisa emphasizes that the students paying the fees should receive services from the fees.
         4. Brynna says it could be helpful for BAP to visit student spaces to advise how to spend this kind of funding.
         5. Lisa is open to helping with the education and guidance on how to spend this kind of money.
5. Adjournment
   1. Next week - resumes!

Upcoming Guests/Topics:

• Professional Development - Lucy Rojas (5/27)
• SUGB - (3:30 - 4, 5/27)
• Bylaw updates (e.g., conflict of interest) - TBD
• 2022-2023 Chair elections - TBD