Skip to content
Fee Transparency Project
Companion to the official sfac.ucsc.edu (opens in new tab) · About this site

October 10th, 2022

AgendaMinutes

Present: Andy, Bara, Charlene, Diana, Liz, Flora, Jimmy, Lisa, Lucy, Lydia, Stephanie

Guest: Daniel (SCOC)

  1. Welcome and Introductions
    1. Introduction activities
    2. Lucy welcomes the group back and explains the flow of the meeting.
    3. Charlene leads the group in introductions.
  2. Approval of Agenda and 6/3/2022 Minutes
    1. Stephanie motions to approve the minutes, Bara seconds. Motion passes.
    2. Bara motions to approve the agenda, Flora seconds. Motion passes.
  3. Announcements & Updates
    1. Orientation meeting upcoming
      1. 2020 Orientation Video
        1. Lucy shares that this video is available to reference before we hold a formal orientation.
      2. Prompting question: Introduce yourself
        1. For returning members, a skill you will bring in to this year
        2. For new members, something that attracted you to SFAC and/or something you will bring.
        3. Charlene - organizing meetings and goals for
        4. Bara - flow of conversation
        5. Liz -
        6. Lisa - background in student referenda fees, expenses, and primary funding source of allocation and SSF expenses.
        7. Diana - new perspective
        8. Stephanie - clear sense of what seed funding the committee is looking for, able to make the tougher decisions
        9. Jimmy - how to provide support to students in different capacities, bridging between admin and students. Value of event programming.
        10. Flora - as a faculty members, SFAC has funded many programs in the broader community. POCSC started out with funding from SFAC and the program has since expanded and grown across campus to where it is now.
        11. Andy - improving process of proposals and applications, provide opinions and honesty about funding allocations.
    2. Resources
      1. Charge Letter - will be forthcoming.
      2. SFAC Handbook & Bylaws
      3. SFAC Google Drive
      4. SFAC website
    3. Membership updates
      1. Open positions
        1. Stevenson College Representative
        2. Rachel Carson College Representative
        3. Merrill College Representative
        4. Porter College Representative
        5. College 9 Representative
        6. John R. Lewis College Representative
      2. Daniel says that SCOC is currently recruiting for Academic Senate positions. Once Academic Senate positions are filled, Admin positions are recruited and SFAC is at the top of the list.
        1. Jimmy asks for ways that SCOC can support SFAC’s recruitments.
        2. SFAC terms are for two years.
        3. The soonest review date would be October 19.
      3. Charlene mentions that SFAC can have outreach for college provost email lists, college senates, etc. Once these are out members can help promote to peers as well.
  4. Committee operations
    1. Meeting format
      1. Charlene shares that SFAC has always had the ability to do hybrid meetings, the past two years have been entirely on Zoom.
        1. Andy believes keeping meetings on Zoom is the best option.
        2. Lucy shares that there are conference rooms available in Kerr Hall or Hahn if we want to go hybrid.
        3. Flora notes that flu season might be impactful this year, and still has concerns about the Covid situation.
        4. Charlene agrees that at least for Fall, primarily Zoom is the best option. The committee agrees.
    2. Office hours
      1. Andy shares that BYA is his preferred method. Bara agrees.
    3. Please share a photo for Lydia to put on the website if you are comfortable.
  5. Funding call this year
199002000020360
GFSSFM7Total
Forfeitures to date$9,539.94$428,017.01$230,881.91$668,438.86
7/1/22SSF Revenue Dist (Yr 1/4)$300,000.00$300,000.00
8/16/22FY23 M7 Allocation$288,256.19$288,256.19
Available Bal$9,539.94$728,017.01$519,138.10$1,256,695.05
Less 21/22 Cycle awards$1,657.00$307,963.00$147,760.00$457,380.00
Remaining Balance$7,882.94$420,054.01$371,378.10$799,315.05
Equity in Mental Health Funding$90,000
  1. Lucy explains that we are starting out with almost double of last year’s amounts.
    1. The “forfeitures” column are from groups that never claimed their reimbursements from SFAC.
    2. SFAC receives “overage” dollars from over enrollment allocations.
    3. The committee will decide how much to allocate from this pool this year
    4. The UC was permanently allocated Equity in Mental Health funding from the state, to reduce gaps for students who don’t have equal access to mental health resources. This funding supports direct services.
      1. 90,000 has been allocated for students to distribute, for student-initiated programs.
  2. Timeline for call - table to next meeting.
  3. Other Business - tabled to next meeting
    1. AA/PIRC allocation amendment
  4. Adjournment
    1. Flora motions to adjourn, Bara seconds. Motion passes.

Upcoming Guests/Topics: