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Fee Transparency Project
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April 19th, 2024

1:00 – 2:30 pmKerr Hall 61

AgendaMinutes

Zoom: https://ucsc.zoom.us/j/93456796050?pwd=Wjg3M0lIMXF4eXFrYm1BQ3BrVnA0dz09

  1. Welcome and Introductions
    1. Members introductions: Name, Pronouns, Year, Major, and Space.
    2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, Jade, Lisa, Lydia, Lucy
    3. Present: Andy, Marshall, Mel, Trey, Gabby, Shirley, Tanisha, Katie, Jhertau, Diana, Lauren, Manel, Jade, Lisa, Lydia, Lucy
  2. Approval of Agenda & Minutes
    1. Jhertau motions to approve the agenda and minutes Mel seconds no objections no abstains motion passed
  3. Announcements & Updates
    1. Spring quarter Chair and Vice-Chair Election
      1. There were no official nominations so it will be pushed to next week.
    2. CSF Spring 2024 Meeting @ UC Riverside, April 27-28
      1. Andy, Jhertau, and Marshall are going
    3. Other announcements
  4. UCSC SFAC Chair and Vice Chair Election.
    1. Nomination
      1. All of the colleges and Graduate students are nominated for both position
      2. Chair : Marshall, Mel, Trey, Gabby, Tanisha, Katie, Jhertau, Diana
      3. Vice Chair Marshall, Mel, Trey, Gabby, Shirley, Tanisha, Katie, Jhertau, Diana
    2. Process:
      1. Speech (3-5 minutes)
      2. Discussion (5-7 minutes)
      3. Vote (2 minutes)
    3. Election on April 25th, 2024.
  5. Funding call
    1. Trimming Process:
      1. Current allocation $982,128 + 12,000 EMH = $994,128. Need to trim $270,390.
      2. Look at lowest “score” from the rating worksheet, reduce or no fund for those proposals
      3. Representatives’ recommendation on particular proposals they want to revisit.
    2. Discussion: 2023-2024 Rating Worksheet
      1. Spreadsheet from Lisa
      2. Lucy Suggests an open suggestion letter to the groups we don't fund to tell them why, especially the pilot programs and instead directing them to the website for different allocations
      3. Sheet 5 should be blank now
        1. Since the charger/loaner proposal, number 7, is charging students to use the service after a certain time limit, Andy suggests not fund.
          1. Jhertau suggests keeping the proposal because it helps students.
          2. Fully fund this proposal
        1. Proposal 25, trying to hire another peer advisor
          1. Mel suggests not allocating money for another peer advisor, and instead not funding the proposal
          2. Mel motions to not fund proposal 25 Sci X fund Shirley seconds No objections Motion passed
        1. Jhertau suggests cutting the budget for proposal 24 by $20,000
          1. This would be reducing this proposal $40,900
          2. There was funding for this proposal last year, but there was a comment on their proposal that the funding that was given was not enough to fund
          3. Jhertau motions to reduce proposal 24 from $60,900 to $40,900, Tanisha seconds, no objections motion passed
        2. Marshall suggests not funding proposal 36 due to the funding that SFAC is giving resource centers
          1. Jhertau - this program directly supports Asian and Pacific Islander students and suggests that this would mean we should reduce funding for similar programs
          2. Andy suggests bringing this program down to 20
          3. Jhertau suggests making the amount $15,000
          4. Jhertau motions to reduce the amount of funding for program 36, Bridge to success, to $15,000, Marshall seconds, no objections, motion passed
        3. Proposal 43 AA/PIRC
          1. There is a suggestion to cut down to $30,000
          2. Reduce the exact amount we need
          3. The resulting number taken out is $7,571.73
          4. The resulting number would be $31503
          5. Andy motions to restore the allocation to proposal 7 to $23092 and reduce proposal 43 by $7,571.73 trey seconds no objections motion passed
        4. Proposal 13 Graduate Students Summer Activities
          1. Starts in July and runs through August/September
          2. Andy suggests taking off $1000 and just keep the first priority items.
          3. Mel suggests that it is not as worth it to cut down a smaller program rather than a larger program with a larger amount

Andy will make a roll call vote

Cowell yes

Crown Yes

Merill Yes

Kresge Yes

Porter Yes

Oakes Yes

RCC Yes

C9 Yes

JRL Yes

SAB Yes

Provost Yes

For the discounted proposal there will be no stipulations on their letters

Mel motions to remove the stipulations for the proposals that were reduced by a 30 and 20 percent bracket Marshall seconds no objections motion passed.

  1. 2024 - 2025 Funding Call Application Workshop:
    1. Revisit Funding Call Application Form, Memorandum
    2. Suggestion to changes
      1. Last year we had every proposal that clicked DEI etc. they had to write how they serve this Writing before they can submit
      2. Even though there is a limit, they are not guaranteed the money
      3. Since there is a limit on proposal amounts, starting to have a limit on how many proposals one author/space can put in
  2. Other Business
    1. Meeting Timeline (captures our goals for each meeting and prospective topics for meetings)
    2. Member Notes (any members who will be absent from a meeting may add topics for discussion, questions, feedback for items on the agenda, etc. in this running document).
  3. Adjournment
  4. Andy motions to adjourn
  5. Mel seconds
  6. No objections
  7. Motion passed

Upcoming Guests/Topics:.

  1. Presentation on Okanagan Charter (health promoting campus initiative) - Spring Quarter with Director of SHOP, Meg Kobe
  2. Referenda Meetings
  3. Auditing:
    1. Student Media Voice Fee
    2. Student Life Facilities Fee