January 28th, 2025

Zoom: https://ucsc.zoom.us/j/98559266028?pwd=XOXI1eAbHbfVmdgNNgEAcBZ9mM86JT.1

Present: Marshall, Katie, Mel, Trey, Lauren, Aiden, Tanisha

1. Welcome and Introductions

   1. Members introductions: Name, Pronouns, Year, Major, and Space.
   2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, GSA, GSC, SAB, Provost, SUA, Lisa, Lucy

2. Approval of Agenda & 1/21/25 Minutes

   1. Katie motions to approve the agenda and minutes. Lauren seconds. There are no objection, motion passes.

3. Public Comment

   1. No public comment today.

4. Announcements & Updates

   1. Member updates
      1. Lucy will contact SCOC to see if the JR Lewis rep has applied.
   2. 2025 Campus Elections Timeline
      1. Marshall explains that the election timeline was launched last week, and the amount to submit applications was significantly reduced from previous years (about 12 days in comparison to 4-6 weeks). This is problematic because the application to propose a fee requires student consultation and that’s very difficult in a short period of time.
      2. Lucy explains that she reached out to Garrett after hearing from Mel and Marshall at the leadership team meeting, and he and Travis Becker have indicated that they are looking into the possibility of adjusting the timeline.
      3. Marshall asks if the group wants to send a message to Garrett, that it’s in the best interest of those engaged in the process to have the appropriate amount of time. Any comments?
         1. Katie says that we could work on a statement. Marshall can draft something for comment or he can write something with the committee’s authority to send. No response so no action will be taken.
   3. Food Form
      1. Marshall proposes February 11th for the in-person meeting for the food and photo.
      2. Please feel out the food form asap to make sure we have your feedback on where to order food from.

5. SFAC Logo

   1. Courtesy of Shirley
      1. Image 1 - group prefers the first image
      2. Image 2
   2. Lauren says that she was able to collect some samples of products that we could consider: https://docs.google.com/document/d/1XAx9lsPeJluoCby1xXMx-7gWyP4dT1STeAJoeb6pbtc/edit?usp=sharing
      1. Marshall suggests that we choose one now and send out a Google form for sizes.
      2. Group discussion options and is leaning toward the long sleeve fleece, ¼. Color will be open.
      3. We open the vote now
         1. 6-yes
         2. 0-no
         3. 0-abstain
         4. Lucy will send out the Google form for sizes.

6. Subcommittee times

   1. Outreach Committee Tuesday @ 5pm to 6:30pm
   2. Audit Committee Wednesday @ 11am to 12:30pm
   3. Sub-committees will start meeting next week

7. 2024-2025 Funding Call

   1. Appeal Process - Discussion and Vote on whether to have an appeals process for requests that have been denied (i.e. late submission, missing consultation process, etc.).
      1. Marshall explains that we have received a lot of feedback from GSC regarding their proposals not being accepted. In our leadership team meeting, we discussed the possibility of developing an appeal process.
         1. Trey explains that there is a process in Financial Aid to receive appeals.
         2. Lucy provides some overview of how this process could work. A subcommittee would convene, review the appeal, what happened, what evidence they ask, send questions to the author, etc., then come back to the full committee with a recommendation on whether to accept the appeal or not.
         3. Question is asked: if we have an appeal process, will that enable groups to be less concerned with the deadlines and timelines.
         4. Lucy suggests that a subcommittee be formed to explore this idea. Trey says he is interested in helping with this process.
         5. Trey asks whether other campuses have an appeal process? Marshall says that many of the other campuses don’t give out funding allocations, annually, they review permanent allocations that have. Katie is potentially interested. Mel and/or Marshall as well as chair or vice chair must be part of every subcommittee.
      2. Marshall asks whether anyone is inclined to pursue an appeal at this point? We will discuss once more next week, if the subcommittee is able to present next week.
   2. Deliberation
      1. Resources
         1. Proposal Folder
         2. Rating Worksheet
         3. Absent Member Notes
      2. Proposals for Discussion
         1. Proposal 3 - Safe Ride was withdrawn as they received UCSC Be Smart About Safety funds

• • 1. Deliberations
       1. Proposal #2: TAPS Solar Electric Vehicle Charging Station Hardware and Software Update
          1. Marshall asks the group to consider whether we review this proposal given that the implementation is before we would make a decision. The proposal says they will move forward with this project regardless of
          2. The group discusses the part of the application that says if SFAC doesn’t fund this, TAPS will need to use funds that are set aside for buses. This seems like an odd inclusion when parking and transportation are separate functions. Lisa suggests that we should look into this question because the transportation and parking funds should not be commingled.
          3. Lisa says that there is $3 million in carryforward in parking, and about $600,000 in reserve funds. This is not unusually because they need to have these reserves to maintain parking lots.
          4. The proposal says that 300 students would benefit, but that may not be realistic because you have to have a parking permit for a specific space in order to park at a parking station.
          5. Katie is learning toward a no. She does not see the full use value for this.
          6. Marshall asks if we want to review proposals that may be implemented this fiscal year?
          7. Lisa will follow up with TAPS for clarification. We will table this conversation next week.
          8. Marshall recommends to not fund. There are too few students who will benefit from this (you have to have a C permit). We will table until we have more information.
       2. Proposal #4: TAPS BCycle Membership for Financial Hardship
          1. Lauren suggess funding $22,944 for 300 Bcycle memberships for students experiencing financial difficulties.
       3. Proposal #6 tabled to next week until we receive an operating budget from the author.
       4. Proposal #9 tabled to next week until we receive an operating budget from the author.
       5. Proposal #12: Grace Hopper Conference Funding
          1. This proposal scored well with the committee and there is interest in funding.
          2. Marshall suggested funding $15,600 for four students to attend the conference. This is to cover 4 students and two hotel rooms. Katie agrees.
       6. Proposal #13: tabled to the next meeting until we receive an operating budget.
       7. Proposal #14: Slug Support Emergency Fund
          1. There is general agreement that we want to give Slug Support as much as possible.
          2. Appreciation is expressed about how clear and transparent the budget documents are (allocations of the hardship fund provided for 2017 to present)
          3. Earmark set at $40,000, using EMF to the extent possible.
       8. Proposal #15: UCSC Anthropology & Friends of Lambda Alpha’s 10th Biennial Student Conference
          1. Earmark made of $4276.50 amount to fund all expenses listed in the “first priority” with the exception of half of the lunch section (lunch for 75).
       9. Proposal #16: Tabled to the next meeting because the operating budget is missing.
       10. Proposal #17: Sexual Assault Awareness Month (SAAM) and Lotus Graduation Ceremony
           1. Discussion about the operating budget; the started out the new year with their perm budget. This year is also zeroed out.
           2. Discussion regarding whether we fund for 2025 and/or 2026. After discussion, the group decided to fund the 2026 Lotus Graduation Ceremony at $10,250 through EMH.

1. Adjournment
   1. Meeting adjourned at 3:01 pm.

Upcoming Guests/Topics:.

1. March 4, 2025: Dan Henderson, Director of TAPS
   1. From Measure 73: Each Winter Quarter, the Student Fee Advisory Committee (SFAC) will review a) the end-of-year operating budget for the Transit program for the previous fiscal year, b) demonstrated service delivery and ridership demand during the previous Fall quarter, and c) plans for possible transit service adjustments for the next academic year. Based on this annual review, in compliance with campus regulations the SFAC can recommend to the Chancellor a decrease in the fee for a specific interval.
2. Results of 2023-2024 progress reports from awardees
3. Student Fee Summit
   1. Google Doc
4. Sub-Committee Work
   1. Please fill out
   2. Starting next week
   3. Outreach : When2Meet
      1. Helping Mel with Social Media
      2. Tabling
      3. Info events
      4. Others?
   4. Auditing : When2Meet
      1. Looking at fees
      2. Meeting with responsible parties
      3. Others?
   5. Other Subcommittees?
5. Group photo
   1. https://www.when2meet.com/?28391740-81oLJ
   2. Would it be better to do it during a meeting (we could have food and snacks)
6. Merch
   1. https://www.logosoftwear.com/customsoftshelljackets.php

Tab 2