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Fee Transparency Project
Companion to the official sfac.ucsc.edu (opens in new tab) · About this site

January 5th, 2026

2:30 – 4:00 pmJoin Zoom (opens in new tab)

AgendaMinutes

Present: Marshall, Mel, Vir, Trey, Cheryl, Arielle, Laila, Sofia, Angelina, John, Lisa, Lucy, Sezona, Nicholas

  1. [2:30 - 2:33] Welcome and Introductions
    1. Members' introductions: Name, Pronouns, Year, Major, and Space.
    2. Order: Cowell, Stevenson, Crown, Merrill, Kresge, Porter, Oakes, RCC, C9, JRL, Graduate Students, SAB, Provost, SUA, Lisa, Sezona, Lucy
  2. [2:33 - 2:35] Approval of the Agenda and Minutes
    1. Approval of Agenda
    2. Approval of December 1st Minutes
    3. Passed by unanimous consent.
  3. [2:35 - 2:40] Public Comment
    1. Vir asks that everyone check out the website; let him know about the website. Lucy asks about the goals of the project, given that we used WordPress and have limitations on content and design. Lucy will invite Summer Hutson, the DSAS web developer to an upcoming meeting so we can discuss some design possibilities. Regarding the table and pie chart, Lisa says that it’s important to have a disclaimer related to the cohort tuition model, that these are not the official rates (refer to Registrar’s office).
    2. Marshall asks Lucy to connect with Dan Henderson about scheduling the TAPS annual visit with SFAC. Lucy will contact Dan and ask about week 5 or 6.
  4. [2:40 - 2:45] Announcements & Updates
    1. Appeals Subcommittee
      1. The appeals subcommittee will be scheduled for next week, anticipating that requests will come in immediately following the deadline (today at 5:00 pm)
    2. Subcommittee When2Meets
      1. Audit
      2. Outreach
      3. Please feel out the “when to meet” request asap.
    3. Final expansion for Oakes Rep
      1. We received one application over the break; we would like to see additional applications. The new deadline is January 16th at 5:00 pm.
    4. VCSAS update on budget reductions
      1. The SFAC role should be on the front-end, developing and sending out a memo to highlight high-level priorities that reflect student needs. To inform admin decisions on areas most crucial to students.
      2. The SFAC Chair and Vice Chair are to meet with the VCAS quarterly.
      3. The outreach approach will likely be through a campus/college-wide survey(s) to assess student priorities and needs.
      4. Lucy will check in with the DSAS communications team about what options we have for sending a campus-wide message.
    5. CSF Winter
      1. Probably January 24-25. The meeting will be in Santa Barbara.
        1. Interest from: Mel, Vir, Trey, Sezona, Marshall, Arielle, Cheryl, Sofia, Laila
  5. [2:45 - 2:50] SFAC Chair/Vice Chair Updates
    1. Chair:
      1. Created a new funding call review process
    2. Vice-Chair
      1. Excited for the new year.
  6. [2:50 - 3:10] Oakes Tabling Planning
    1. Discussion
      1. Time/Date: Date: 1/12/2026 at 12:30 - 2:00 pm.
      2. Tabling to happen on Oakes lawn in front of the academic building.
      3. Potentially using 2 tables with another in front of Oakes Cafe.
      4. Available: Nick, Angelina, Vir, Ariel, Sofia, Laila, Cheryl, Marshall, Mel
    2. Purpose - Encourage Oakes students to apply
  7. [3:10 - 3:20] Bylaw Updates
    1. SFAC Bylaws
      1. Marshall explains that he has added some draft language on the roles of subcommittee members and, in particular, leadership for subcommittees.
      2. Removing language referencing stipen, as the model has been abandoned.
      3. Any member, not just voting ones, can run for a subcommittee and general leadership position.
    2. Discussion
      1. Removing language that includes GSA reps from being non-voting members,
    3. Vote
      1. Nicholas motions to approve the bylaw changes. Sezona seconds the motion. Passed by consensus.
  8. [3:20 - 3:55] Funding Call Review
    1. https://docs.google.com/document/d/1ZcM_5UWEE-WSSaNdBKiQ2AEehNL_Djd8wOeUI6xy5-c/edit?usp=sharing
    2. Discussion
      1. Concern: The use of the average reviewer score model may cause certain applications to be penalized and excluded from consideration if the group reviewing applications is more stringent than others.
        1. Response: Since groups will be reviewing applications from the same pool, if a group is harsher as a whole, 60% “cut off” can be lowered to the average if it happens to fall under 60%.
        2. There are some more questions regarding the average reviewer score system and how it will be used, and how it will affect applications being thrown out.
        3. The average reviewer score model will only be used for final trimmings, as there appears to be some confusion from members about how to utilize it in the evaluation process.
    3. Vote
      1. Nicholas moves to approve the funding call review process. Mel seconds the motion. No objections. Approved.
  9. [3:55 - 4:00] Funding Call Groups
    1. Find a common meeting time
    2. Determine preferred funding call buckets
    3. Tabled to next meeting
  10. [4:00] Adjournment

Upcoming Guests/Topics:.

  1. Student Media Council Summer Fee in January
  2. Potentially SFAC Attending a UC Regents Meeting: March 17th, 2026 @UCSF
  3. Planning Spring CSF Meeting

Meeting and Committee Member Resources:

  1. SFAC Roster
  2. Orientation Materials
  3. Agendas and Minutes
  4. Tracking Sheet for Campus Based Fees ongoing discussion
  5. Google Folder
  6. Summer 26 Fee Levels