Fee Transparency Project

Present: Charlene, Flora, Gabrielle, Jhertau, Katie, Lisa, Stephanie, Andy, Bara,

Welcome & Check-In
1. Check-In Prompt:
  1. Name, Space, Year, Pronouns and Major (if comfortable/applicable)
  2. Check in Question: What is your favorite restaurant to go to in Santa Cruz?
Approval of Agenda and Minutes: SFAC_Minutes_012623
1. Marshall motions to approve the minutes, Bara seconds.
2. ? motions to approve the agenda, ? seconds.
Announcements & Updates
1. Rating sheet:
  1. First 30 reading materials are published for reading and discussion
  2. Proposal materials
2. Announcements to space
  1. Discuss new communications with your member space.
3. Vice Chair candidate presentation by Bara:
  1. SFAC Handbook 2015-16.pdf
  2. Charlene nominates Bara for Vice Chair, ? Seconds.
  3. Bara shares that he has learned the ropes and adjusted, would now like to share the responsibility for the committee.
    1. Marshall motions to elect Bara as Vice Chair, Katie seconds. No objections, Bara is elected Vice Chair.
4. Retreat:
  1. Retreat rescheduled for this week, are you still able to attend?
    1. Sunday Feb. 05th 9:30am -11:30am, Zoom and Muwekma Ohlone Conference Room (Bay Tree Building, 3rd floor)
    2. https://forms.gle/GRbGiTQD2HqpRWGK9 (food faq)
      1. Lucy suggested Woodstocks or Chinese food.
    3. Andy asks to share attendance so that he and Charlene can get an estimate for turnout.
Reading proposals for rating worksheet tabs
1. Reading and discussion for proposal 1-10.
  1. Lydia has shared the Qualtrics application with everyone.
  2. #2 - Gabrielle asks if this can be funded? Yes.
    1. Flora says this should be centrally funded, as staff and faculty also use bike racks. It is not specifically target to students, Stephanie agrees.
    2. Katie agrees. Also were not specific about bike racks, noticed that current bike racks are not up to date.
    3. Jhertau thinks that locks are the best use, and their permanent budget indicates already allocated funding for maintenance.
    4. Flora motions to not fund, Jhertau seconds.
  3. 3 - inconsistencies in proposal.
    1. Jhertau notes that they did not meet with anyone. Flora says that if this is a requirement, it should stay consistent across all proposals.
    2. Katie suggests funding the lowest amount proposed.
    3. Flora says it is low priority to fund.
    4. Jhertau thinks it is a worthwhile thing to fund, maybe at the end.
    5. Jhertau motions to put this proposal at the end of the list to revisit if funding is available. Motion passes.
  4. 4- NeuroTech.
    1. Flora says that colleges have programming funds that would work for this. There are other sources of funding available that are more appropriate than SFAC. If she were to fund, it would be student stipend portion.
    2. Jhertau proposed funding materials.
    3. Flora notes that STEM students have many opportunities through faculty and grants for funding.
    4. Gabrielle felt the student impact felt low.
    5. Jhertau proposes not to fund due because other avenues are available for research and materials, Gabrielle seconds.
  5. 5 SafeRide -
    1. Katie has concerns about insurance and liability.
  6. 6 - LightLeak Vol V
    1. Charlene notes that funding has already been secured through DSAS.
    2. Charlene motions to not fund proposal #6,
  7. 7 - grad student fee referenda committee. Requesting for a fee that will sunset in 2027.
    1. The group thought it was backwards to fund a committee to create a fee.
    2. Recommended to allocate $8,000, revisit if EMH funding is available.
    3. Mel motions to fund 8,000 for the committee stipends. Marshall seconds. Motion passes.
  8. 8 -
    1. Marshall motions to fund 2,994 for the Mac at the front desk and the graduate student computer. Bara seconds. Motion passes.
  9. 9 - STARS
    1. Requested EMH funding.
    2. Recommended to fund 8557 for student stipends.
    3. Discussion about funding for mugs.
    4. Andy motions to fund 8557 for supplies.
  10. 10 - Fruitcake
    1. Can be funded through DSAS funding. Defer, same as Lightleak.
    2. Marshall motions to not fund. X seconds.
2. CSF limitations document
Weekend meetings: Feb 18 or 19 and Feb 25 or 26
1. Respond to poll to find ideal time in weekends of week 6 and 7
2. https://www.when2meet.com/?18584954-5OIQR
If time permits: Brainstorm future guests and topics
1. TAPS to meet Dan Henerson this quarter
2. Andy suggests bringing in past units that submit proposals, preferably in spring.
3. Discuss units/ fees with large carryforwards, shouldn’t have more than 15-10% of their budget amount, spring week 3
Adjournment
1. Marshall motions to adjourn, Mel seconds. Motion passes.